{S:X;X;0;1;ZWord03 - Basic Word Processing using Wordz}
{S:X;X;0;2;03.00 Contents }
{S:X;X;0;3;This part is an introduction to simple word processing concepts in Wordz. I thought that it would be beneficial to conclude this section with some notes on simple text entry and editing so that readers could get started as quickly as possible.}
{S:X;X;0;4;ZWord02 has introduced the features of the default Wordz window which includes access to the various menus. Firstly this part will look at the various ways of moving around the text in the window and the means by which various parts of this text may be selected or marked. These are very important concepts which form the basis for entering and editing text. It will then proceed to simple text entry into a file generated from the default templates supplied with Wordz and the subsequent editing of that text.}
{S:X;X;0;5;Finally it will consider the saving of the files created.}
{S:X;X;0;6;This will form an introduction to the next section of the article where there will be parts dealing in more detail with the concepts of word processing, and more advanced exercises.}
{S:X;X;0;7;03.01 Moving Around the Text}
{S:X;X;0;8;The text entry point is at the caret, the red I shaped icon, which is also used in the definition of the sections of the text which are to be selected for editing. It is therefore, important that the user is proficient in moving the caret around the text.}
{S:X;X;0;9;The window of a new file will open with the caret in the top left position of the document immediately below the marker for the header border. The caret follows the text which is entered and additional blank rows are inserted by tapping <Return> or by using the command Add from the Rows sub-menu (Edit - Rows - Add) . }
{S:X;X;0;10;Once text has been added the mouse can be used to move the caret to the required position within it, simply position the pointer at the required position and click select. The mouse pointer cannot be moved beyond the last character entry position in the text - remember that a space produced by the space bar is a character but it does not display as a character on the screen.}
{S:X;X;0;11;<Page Up> and <Page Down> will scroll the screen by one screen depth up and down as the case chosen, leaving the caret in the same relative position unless this would be beyond the last text entry point which it cannot exceed.}
{S:X;X;0;12;The cursor arrow keys will move the caret one row up or down for the vertical arrows or one character position left or right for the horizontal arrows. }
{S:X;X;0;13;<Shift-Arrow> moves the caret one word left or right depending on the arrow direction whilst <Shift-Vertical Arrow> are equivalent to <Page Up> or <Page Down>.}
{S:X;X;0;14;<Ctrl-Arrow> moves the caret to the start of a row if the left arrow is used or to the end with the right arrow. <Ctrl-Up arrow> moves the caret to the first character position in the document whilst <Ctrl-Down arrow> moves it to the last character position. <Home> also moves the caret to the start of the line containing the caret and not to the beginning of the text. BEWARE! <End>, also the key <Copy>, deletes the character to the right of the caret position.}
{S:X;X;0;15;You can, of course, also use the RISC OS window side scroll bars to move through the text in a vertical direction but the caret will not move until select is clicked when it will move to the pointer position.}
{S:X;X;0;16;03.02 Selecting, or Marking, Text}
{S:X;X;0;17;The editing functions are carried out generally on selected or marked blocks of text and there are various ways in which this and the clearing of selected blocks can be achieved. A selected or marked section of text appears on the screen as white on black, ie. in inverse video.}
{S:X;X;0;18;03.02.01 Selecting a Section of the Document}
{S:X;X;0;19;The most general method for selecting a part of the document is by dragging the caret across it. The caret is moved to the first character to be selected and then dragged to the last character in the selected section. The actions are then:-{ITR-X}a) {ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X} move the pointer to the first character by moving the mouse {ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITR-X}{ITT-X}{ITT-X}and then press select to obtain the caret{ITR-X}b) {ITT-X}{ITT-X} holding down the select button, drag the caret to the last {ITR-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}{ITT-X}character in this selected section and release.{ITR-X}c) {ITT-X}{ITT-X}the part selected changes to inverse video, ie. white on black.}
{S:X;X;0;20;The selected section is cleared and reverts to normal text by clicking select with the pointer on the blackened select indicator button in the button bar. It can also be cleared by clicking select anywhere else in the window but this is not recommended as the caret will, of course, move to the pointer position.}
{S:X;X;0;21;An alternative is to carry out a) then move the pointer to the end of the required marked section and click adjust.}
{S:X;X;0;22;03.02.02 Marking Complete Sections of the Document - Quick Operations Using the Mouse}
{S:X;X;0;23;A complete word can be selected by moving the mouse pointer into it and double clicking select, the first produces the caret in the word and the second selects the word.}
{S:X;X;0;24;If select is pressed three times in rapid succession, the complete row, as distinct from line, is selected. In Wordz a row is equivalent to a paragraph, ie. it is between two consecutive Returns. You will see this if you switch on Row border in the View Control menu.}
{S:X;X;0;25;03.02.03 Marking Complete sections of the Document - Quick Key Operations}
{S:X;X;0;26;A further quick method of selecting complete sections is the use of Control sequences.}
{S:X;X;0;27;The word containing the caret is selected by pressing <Ctrl-W> a second application will select the next word and so on, if there is a punctuation mark it will be selected by the next application after that which selects the preceding word. }
{S:X;X;0;28;The paragraph, Row, containing the caret is selected by pressing <Ctrl-P>. }
{S:X;X;0;29;The complete region is selected and the region style editing dialogue box produced by pressing <Ctrl-R>. }
{S:X;X;0;30;The complete document is selected by pressing <Ctrl-A>.}
{S:X;X;0;31;We will look in more detail at these defined sections of the documents later, however, for editing it is convenient to know that <Ctrl-W> will select the word containing the caret and that <Ctrl-P> selects the paragraph containing the caret.}
{S:X;X;0;32;The selected section can be cleared by pressing <Ctrl-Z> and the caret will be at the start of the section which was selected.}
{S:X;X;0;33;03.02.04 Marking the Complete Document using the Mouse}
{S:X;X;0;34;Clicking on the white centred button of the button bar will select the whole document and the button centre will change to black. This change will occur when any part of the document has been selected. Selecting the black button will clear any selected section of the text, ie. it is de-selected.}
{S:X;X;0;35;03.03 Entering Text}
{S:X;X;0;36;The default setting for Wordz is the insert mode of text entry. Thus, text is inserted immediately following the caret and the space for these is automatically created.}
{S:X;X;0;37;The overtype mode, where characters are replaced by those entered from the keyboard, is not directly supported but its effect can be simulated by selecting the section to be replaced and entering the new text. The selected text is deleted when the first replacement character is entered and the default insert mode of text entry is used for replacement text.}
{S:X;X;0;38;03.04 Deleting Text}
{S:X;X;0;39;03.04.01 Text at the Caret Position - Single characters}
{S:X;X;0;40;<Back Space> and <Delete> delete the character to the left of the caret as normal.}
{S:X;X;0;41;<Shift-Back Space> deletes the character to the right of the caret but <Shift-Delete> has no effect.}
{S:X;X;0;42;03.04.02 Selected Text}
{S:X;X;0;43;Selected sections of text are deleted by the following key actions:-}
{S:X;X;0;44;<Back Space>, <Delete>, <Shift-Back Space> and <Shift-Delete> all delete the selected section of text which cannot be pasted back, ie. it is lost.}
{S:X;X;0;45;The command Cut (Edit), which can be accessed by the Scissors button of the button bar, also deletes the selected section of text and adds it to the clipboard so that it can be pasted to another position, note that Paste (Edit) does not clear the clipboard and there is not a paste queue as in PipeDream. <Ctrl-X> is the key equivalent of Cut and <Ctrl-V> is the equivalent of Paste.}
{S:X;X;0;46;03.05 Copying Text}
{S:X;X;0;47;Selected sections of text are copied to the clipboard by the command Copy (Edit), which can be accessed by the Camera button of the button bar. <Ctrl-C> is the key equivalent of this command. Paste, or <Ctrl-V>, can be used to produce the copies at the caret position and this can be repeated with the same selection as the clipboard copy is not deleted until a further copy command is given which replaces it.}
{S:X;X;0;48;03.06 Saving Your Work}
{S:X;X;0;49;Work should be saved at regular intervals, say every 10 minutes, to avoid accidental loss, due to a computer crash or a power failure, for example. These things can happen to you!}
{S:X;X;0;50;As noted in ZWord02, the disc icon in the button bar, if selected, will produce the Save dialogue box. This contains a Wordz file icon, a writable slot to insert or edit the file name, A Selection button and an OK button.}
{S:X;X;0;51;03.06.01 Saving a New File}
{S:X;X;0;52;If the file has not been previously saved, the name slot will not contain the correct name for the file. The name in the slot must be edited to give the required file name. If you type only the 'leaf' name of the file, ie. without its full path, you must drag the file icon into a suitable directory window to save it. If the full name, including the path, is entered then selecting the OK button or tapping <Return> will save the file.}
{S:X;X;0;53;03.06.02 Saving an Edited File under the Same Name}
{S:X;X;0;54;If you have edited a file, its full name will appear in the file name slot and you can save it by selecting the OK button. It can also be saved immediately, without producing the Save dialogue box, by clicking adjust on the disc icon.}
{S:X;X;0;55;03.06.03 Saving Part of a File}
{S:X;X;0;56;If only part of a file is to be saved then, whilst editing, the appropriate section of the file must be selected (marked) before obtaining the save dialogue box. In the dialogue box edit the file name slot to that required, click on the Selection button, then click OK or tap <Return> to save the selected part of the file only.}
{S:X;X;0;57;03.06.04 Saving - Quick Key}
{S:X;X;0;58;An alternative keyboard operation is provided to produce the save dialogue box, if the function key <F3> is tapped then the dialogue box will appear and the appropriate save action can be completed.}
{S:X;X;0;59;03.07 Simple Text Entry and Editing - Exercise}
{S:X;X;0;60;You are now in a position to enter and edit a simple text file which will help you to consolidate the above instructions. One of the default templates supplied with Wordz will be used as the basis for this exercise..}
{S:X;X;0;61;Click select on the icon bar icon for Wordz to display the list of stored templates. This should contain Letter and Letter75. They are in fact the same template but Letter75 is saved with the View control setting of 75%. The 75% scale factor has been used so that the complete width of a line can be displayed on a screen without scrolling being required. The actual width of the line depends upon settings chosen in the Styles menu and in this example the default values will be accepted, later we will look at the make up of line width and other factors affecting the style. In this exercise we concentrate on entering text in the default style set for the base text of the document Letter.}
{S:X;X;0;62;To examine the template, click select on the icon bar Wordz icon, ie. position the pointer on the icon and click the select button, then select Letter75 in the list obtained, the display for Letter75 will change to inverse video, and finally click on OK. Wordz now opens a window for a copy of the template file named Letter751. This ensures that when you save the new file you will not over-write the template file. You will also see that the window displays the Top and Side rulers and that the Top ruler has a number of Tab stops at 20 mm. pitch. Also, at 0 on the side ruler, note the grey line across the document which denotes the boundary of the header zone and the two blue angle markers for this on the side ruler. The Left hand button for format is darkened indicating that text entries will be left aligned. The caret will be in the top left hand corner of the text area, immediately below the line indicating the bottom of the header zone. This simple template can be used for a range of documents including reports and letters.}
{S:X;X;0;63;This exercise will be in the form of a letter. The address will be aligned on the tab stop at 14.5 cm. I have typed in a simple letter for this exercise, it is file [Ex1text].}
{S:X;X;0;64;As an example of text input, this can be copied. By adjusting the depths of the windows for file [Ex1text] and the one just opened for [Letter751], you can position one below the other to facilitate copying. You will need to read this file first and then put it behind the others for working. I am going to suggest the most direct approach using simple commands and then discuss the results pointing out where improvements can be made by forming new Styles etc. These improvements will be covered in later parts of the series.}
{S:X;X;0;65;To enter the first line of an address, tap <Tab> seven times to move the the required tab stop. Type the first line of the address and tap <Return>, tap <Tab> seven times and type the second line and so on to complete the address. To insert a telephone number after the address, from the end of the final line, tap <Return> twice and <Tab> seven times then type the number. To enter the current date, repeat the process to align the caret for the telephone number starting from the end of that number and then select Date in menu (Extra - Inserts), select the format you wish from the list, ensure that the switch Live is Off and click OK - remember that the switches are toggles, ie. clicking on them changes to the opposite state. Tap <Return> to bring the caret to the start of the next line and enter the addressee. In the letter as given, I have used two returns between each block and paragraph. This gives a blank line separating the individual parts which is standard secretarial practice. I have allowed two blank line spaces for the signature. You will also note that there are some deliberate errors which are there for correction!}
{S:X;X;0;66;First of all we will do a spelling check, open the file for your letter, obtain the main menu and select Check in (Extra - Spell). If it queries lines in your address, make sure they are correct before clicking the Next button in the 'Word not found' dialogue box.}
{S:X;X;0;67;It will query 'plc' and suggest Plc amongst others, to change the entry, position the pointer on 'Plc', which will change to inverse video, and click on Replace. It will then query names in the addressee's address, click Next on these if correctly entered.}
{S:X;X;0;68;'Spigots' will be queried and Next should be clicked.}
{S:X;X;0;69;'Delovery' needs correcting, this will be queried and the correct spelling will be suggested, select this in the same manner as Plc was selected, also similarly correct 'brochres' to 'brochures'.}
{S:X;X;0;70;Note that in the line concerning deliver, 'to' has been omitted. Move the pointer to immediately before 'the', click and type 'to ', I include the quote marks, not to be entered, to indicate the space.}
{S:X;X;0;71;Change the double quotes , ", to the single quote, ', in front of 'electronic' and add the single quote omitted after the word measures. To do this, move the pointer to immediately after the double quote and tap <backspace> or <Delete>, alternatively, move the pointer to immediately before the quotes and press <Shift-Backspace>, then move the pointer to be immediately after measures and tap <'>.}
{S:X;X;0;72;Now save and print, note that setting up for Printing will be considered in detail later in the series, the letter. To do this, move the pointer to the disc icon on the button bar and click on it, this will bring up the Save dialogue box, change the file name to Ex1 and drag the file icon to an appropriate open directory window. Ensure that you have a suitable RISC OS printer driver loaded, and click on the printer icon in the button bar, this will produce the print dialogue box, select 1 copy and All then click OK. If you have not set the printer characteristics correctly you may get an error message that the whole area maynot print, you may be able to ignore that and still print all the text, as noted above, setting up the printer characteristics etc. will be covered later in the series. The correct file is [Ex1C1].}
{S:X;X;0;73;Looking at the hard copy, you may well feel that the spacing obtained by tapping <Return> is too large. This is because the base style has extra line spacing allowed before and after a paragraph. To see this, click on S in the button bar, ensure that BaseLetter is highlighted and click Change, this will bring up the 'Changing Style BaseLetter' dialogue box. Activate the Spacing radio button, and look at the parameters in the Paragraph spacing dialogue box, do not change them this time. The addresses, I think, look better if normal line spacing is used, This suggests that a new style needs to be defined for this, we will look at this later and for the present it is necessary to use <Delete> to join the successive rows and then <Ctrl-Return> to produce word wrap line spacing. To edit your address, the tabs can be deleted to cause wrap back as follows, move the pointer to immediately after the punctuation mark of the previous line and drag it down to immediately in front of the first letter of the next line to highlight the blank tab spaces at the start of the line and tap <Delete>, then press <Ctrl-Return> and <Tab> six times. The addressee's address is simpler because tapping <Delete> at the start of a line causes the line to wrap back. Reduce the paragraph spacing to by deleting one <Return>, do this by moving the pointer to the beginning of the blank line and tap <Delete>. Print this to see if you think there is an improvement. The correct file is [Ex1C2].}
{S:X;X;0;74;Before concluding let us look at some more simple editing of this text. Delete 'plug gauges and' by highlighting the words and tapping <Delete> ( or <Backspace>). To highlight the words, move the pointer to immediately before the 'p' in 'plug', click twice - this will mark 'plug' - and then move it to immediately before the quote in front of 'electronic' and click adjust - this marks to 'and'. Now tap <backspace> or <Delete> to delete the marked text.}
{S:X;X;0;75;Change 'above' to 'following' using the text replacement, overtyping, mode. To do this highlight the word 'above', move the caret to immediately in front of 'a' and type following. Type :- after deleting the full stop following address. Highlight your address and press <Ctrl-C> to copy the block or alternatively give the command Copy (Edit), move the pointer to the tab stop at in the next line at 8.5 and press <Ctrl-V> or give the command Paste (Edit). Correct for the extra tab stops, if necessary, to align the address. The correct file is [Ex1C3].}
{S:X;X;0;76;That concludes the exercise.}
{S:X;X;0;77;03.08 }
{S:X;X;0;78;This part of ZlineWord is now completed and the series will continue in ZlineWord1 with ZWord04.}
